I. JOB SUMMARY – full-TIME
The Executive Office Liaison provides high-level administrative, planning and coordination support to the Executive Director, the Board of Directors, and select staff. This position handles a variety of complex and confidential situations. This multi-faceted role routinely interfaces with high-profile individuals such as Government and Business Leaders and Politicians. Given organizational overlap, this individual must be both detail-oriented and customer service focused on advancing the mission of both entities.
II. Specific Duties:
- Oversee the ED’s complex calendar and prepare her for each meeting with directions, details on attendees, and necessary materials
- Manage the schedule of appointments with members and partners
- Communicate on a high-level, professional manner with community leaders, governmental officials, on behalf of the ED
- Maintain confidentiality of Chamber matters and other sensitive and critical information
- Coordinate monthly membership, Board and Executive Committee meetings with agendas, presentations, remarks, minutes; support presenters
- Plan and coordinate agendas and meeting materials for bi-weekly Staff meetings.
- Track and manage follow up items and tasks from Staff meetings
- Create and manage email communications through Constant Contact, social media and website updates
- Coordinate all aspects of Chamber meetings and events – set-up, tear-down and table arrangement
- Perform additional duties as required to support this office
III. Minimum Qualifications:
- Minimum four years of progressive administrative experience
- Strong computer and internet skills, including MS Office, Excel, Canva, Adobe, Google Suites
- Graphic Design capabilities
- Ability to demonstrate flexibility and take initiative
- Ability to maintain professional appearance at all times
- Ability to adapt quickly to schedule changes
- Ability to function effectively under pressure
- Skills in creating and/or modifying processes
- Skills in effective oral and written communication
- Skills in managing interpersonal relationship and team work
- Skills in planning and organizing
- Skills in time management to finish projects on time
To Apply: Email resumes and qualifications to Tonya Trice – ttrice@southshorechamberinc.org
Your email subject line should read: EXECUTIVE OFFICE LIAISON POSITION